Antenna Criteria

Contact

A Contact is at least one person interested in the work of, and in working for AEGEE-Europe and willing to set up an Antenna. In order to become a Contact, the individual or group must first submit the following documentation to the Comité Directeur of AEGEE-Europe:

  1.  A personal or group motivation letter, stating the intention of forming an AEGEE Antenna in their city;
  2.  A letter of intention from one institution of higher education in that city, positively indicating that it will support the future development of this Contact.

The Comité Directeur must contact the respective institution on this regard. The Comité Directeur of AEGEE-Europe can make exceptions from this criterion, provided that substantial effort has been made to fulfil it. After taking these documents into consideration, the Comité Directeur decides whether to accept the new Contact. Before signing the Convention d‘Adhésion, the Contact doesn’t have the right to use the name and the logo of AEGEE. Once accepted, the Contact must communicate regularly with the people responsible for this task, according to the Statutes of AEGEE-Europe. A Contact is not allowed to call itself AEGEE- “city name”. If the Contact does not sign the Convention d’Adhésion at the third Agora following its creation, it should be deleted by a decision of the Comité Directeur.

Contact Antenna

To become a Contact Antenna, a Contact must:

  1.  Create Statutes compatible with the Convention d’Adhésion and the Statutes of AEGEE-Europe;
  2. Deliver a copy of the Statutes in the original language and one in English or French to AEGEE- Europe;
  3. Have their Statutes verified by the Juridical Commission;
  4. Submit a lit of at least ten members to to the person in CD in charge of network ;
  5. Present a plan of their future activities to the person in CD in charge of network.

 As soon as these requirements have been fulfilled, the Convention d’Adhésion will be signed by the Contact and the President of AEGEE-Europe on the occasion of a Comité Directeur’s meeting or a statutory meeting of AEGEE-Europe. After signing the Convention d’Adhésion, the Contact Antenna must officially found the association, have it registered within six months and provide the Juridical Commission and the Secretary General of AEGEE-Europe with a copy of the registration data. Failure to comply with this criterion results in termination of the Convention d’Adhésion by AEGEE-Europe. The Comité Directeur can make exceptions from the criteria, upon receiving written request and explanation by the Contact Antenna.

Remaining a Contact Antenna

To remain a Contact Antenna, it must:

  1. Pay membership fees according to the regulations defined in the General Financial Rules;
  2. Have organised any events according to the Event Rules, as presented in the General Rules, of a thematic focus where members of other Antennae were invited to participate within the last year;
  3. Maintain active communication with the bodies of AEGEE-Europe, out of which at least one has to be the Network Commission or the Comité Directeur, responding to written or other forms of communication;
  4. Send envoys to at least one ordinary Agora or European Boards’ Meeting in a period of three consecutive statutory meetings;
  5. Have a board consisting of at least President, Treasurer and Secretary;
  6. Organise board elections at least once a year;
  7.  Have at least 10 members;
  8. Have a bank account, and provide the Financial Director of AEGEE-Europe with the account data.

A Contact Antenna can be deleted at minimum two Agorae after acquiring this status and should be deleted at maximum four Agorae after acquiring this status. Based on a written explanation, the Comité Directeur can exceptionally waive one or more of these criteria.

Antenna

To become an Antenna, a Contact Antenna must:

  1. Have paid membership fees;
  2. Have sent a members list and a financial report;
  3. Have sent envoys to at least one ordinary Agora or European Boards’ Meeting within the last three statutory meetings;
  4. Have sent at least one of its members to a Network Meeting within the last year;
  5. Within the last year have either:

 a) Organised a European event, AEGEE event, AEGEE-Europe event or Summer University. The planning and organisation of the event needs to be announced beforehand and needs to be in cooperation with another partner within AEGEE (AEGEE-organs or Antennae) or outside of AEGEE which has to be approved by the Comité Directeur. This partner can give minimum requirements to fulfil in order to have the event counting towards this requirement;

 b) Organised two local activities related to the focus areas of AEGEE-Europe or embedded in a project or Working Group of AEGEE-Europe. In this case the organisation of local events is to be monitored and approved by the Network Commission of AEGEE-Europe, or another partner within AEGEE (AEGEE organs or Antennae) approved by the Comité Directeur; other locals are to be invited to participate, the mode of invitation is set forth in cooperation with the partner. 

The Contact Antenna must report to the Comité Directeur in written form after either event; the partners have to approve the report. The Contact Antenna, in order to become an Antenna, must have fulfilled the conditions to remain a Contact Antenna.

Remaining an Antenna

To remain Antenna, it must fulfill in total following criteria:

  1. Pay membership fees according to the regulations defined in the General Financial Rules;
  2. Organise a European event at least once every two years. If this event does not contribute the Srtategic Plan the antenna will have to contribute with at least two activities that contributes to the Strategic Plan;
  3. Maintain active communication with the bodies of AEGEE-Europe, out of which at least one has to be the Network Commission or the Comité Directeur, responding to written or other forms of communication;
  4. Send delegates either to two ordinary Agorae or to one ordinary Agora and a European Boards’ Meeting in every period of three consecutive AEGEE-Europe meetings (Agora or European Boards’ Meeting);
  5. Organise board elections at least once a year;
  6. Submit a list of current members before every Agora;
  7. Have a bank account, and provide the Financial Director of AEGEE-Europe with the account data. 
  8. Send at least one of its board members to a Network Meeting per year;
  9. Submit a yearly financial report plus budget before 1st February or on demand of the Comité Directeur;
  10. Submit a yearly report on their activities and a presentation of their projects before 1st December or on demand of the Comité Directeur;

When a criterion for Contact Antenna and Antenna overlaps, the one for Antenna is applied. The deadline for the reception of payments will be set by the Financial Director of AEGEE-Europe, and will be communicated to the Antennae at least two months before the Agora. Cash payments must be announced to the Financial Director before the deadline, otherwise they will not be accepted. Not being present at the Agora does not exempt the Antenna from paying.

 

In special cases, when written explanations are presented, the Comité Directeur may decide on exception on the fact of not fulfilling some of the criteria.